Meeting Management

In 2005, the Ayers group reported that in the United States alone, 25 million hours were spent in meetings. Half of those hours were wasted.

With an average American hourly wage of $16 per hour, that is a minimum of $200 million dollars in waste. When you further consider that the average meeting attendant is at the management level or higher, that figure is a very low estimate. The Meeting Management workshop will explore how to reduce waste and make meetings more efficient.

Meeting Management Course Outline:

Module One: Getting Started

    * Workshop Objectives

Module Two: Planning and Preparing (I)

    * Identifying the Participants
    * Choosing the Time and Place
    * Creating the Agenda

Module Three: Planning and Preparing (II)

    * Gathering Materials
    * Sending Invitations
    * Making Logistical Arrangements

Module Four: Setting up the Meeting Space

    * The Basic Essentials
    * The Extra Touches
    * Choosing a Physical Arrangement

Module Five: Electronic Options

    * Overview of Choices Available
    * Things to Consider
    * Making a Final Decision

Module Six: Meeting Roles and Responsibilities

    * The Chairperson
    * The Minute Taker
    * The Attendees
    * Variations for Large and Small Meetings

Module Seven: Chairing a Meeting (I)

    * Getting Off on the Right Foot
    * The Role of the Agenda
    * Using a Parking Lot

Module Eight: Chairing a Meeting (II)

    * Keeping the Meeting on Track
    * Dealing with Overtime
    * Holding Participants Accountable

Module Nine: Dealing with Disruptions

    * Running in and Out
    * Cell Phone and Pagers Ringing
    * Off on a Tangent
    * Personality Conflict

Module Ten: Taking Minutes

    * What are Minutes?
    * What do I Record?
    * A Take-Home Template

Module Eleven: Making the Most of Your Meeting

    * The 50 Minute Meeting
    * Using Games
    * Giving Prizes
    * Stuffed Magic

Module Twelve: Wrapping Up

    * Words from the Wise